It is important to take minutes at board meetings so that you can keep track of all the activities. Minutes should contain details of the discussions and decisions made as well as resolutions and actions.
A board secretary should make sure that minutes are taken accurately and without bias. To safeguard the company from any potential lawsuits even if the board is discussing controversial topics an objective and factual report is vital.
The draft minutes of the meeting must be distributed to all directors for initial review and correction prior to being approved by the chair. A second draft that has been approved by the chair can be sent to any director who would like to conduct any further work prior to making the final minutes.
It’s also crucial to include the attendance of each director in the meeting, in addition to any attendees who are present but do not participate in decision making. This ensures that any dissenting remarks aren’t left unnoticed or ignored.
Note the order in which an agenda item was discussed. This will allow a future meeting to follow up on any changes.
As the person responsible for taking minutes, it’s essential to bring all necessary materials to the meeting. This includes a notebook, pen and power cable https://loveboardroom.com/mistakes-to-avoid-when-selecting-a-board-portal-solution/. Additionally you should always have a backup device in the event that your primary device fails or your pen isn’t working.